Privacy policy

Established: January 11, 2019
Revised: September 1, 2021
Yuka Ashikawa
CEO
LeIN ,Inc.

LeIN ,Inc.(hereinafter referred to as “the Company”) engages in businesses such as HR consulting and RPO services. We consider the protection of personal information to be our social responsibility, and we have established and maintain the following privacy policy.

The Company will obtain, use, and provide personal information appropriately, taking into account the nature and scale of its business. We will not handle personal information beyond the scope necessary to achieve the specified purposes of use, and we will take measures to ensure this.
The Company will comply with laws, guidelines, and other standards set by the government regarding the handling of personal information.
The Company will take measures to prevent and correct the leakage, loss, or damage of personal information.
The Company will appropriately and promptly respond to complaints and consultations regarding the handling of personal information. Please contact the Personal Information Complaint and Consultation Desk listed below.
The Company will continuously improve its personal information protection management system.

Personal Information Complaint and Consultation Desk
LeIN ,Inc.
Personal Information Protection Manager: Yuka Ashikawa
Tel: 03-5533-8528

Handling of Personal Information

LeIN ,Inc.(hereinafter referred to as “the Company”) outlines the handling of personal information as follows.

1. Purpose of Use of Personal Information

（1）For individuals wishing to join the Company:
- To send recruitment information and for communication purposes.
- For recruitment selection operations.
（2）For personal information of the Company’s employees, etc.:
- For employment management, including work management.
- For procedures related to health insurance, social insurance, and welfare benefits.
（3）For personal information obtained when making inquiries to the Company:
- To contact and respond to inquiries.
（4）For personal information of business partners’ representatives:
- For necessary communications, business negotiations, and contract matters.
- For management of business partner information, payment, and revenue processing.
（5）For personal information handled in contracted operations (not retained personal data):
- To fulfill the contract with the customer who is the consignor.

2.Procedures for Requests for Disclosure, etc.

（1）Submission of requests for disclosure, etc.:
- Contact the “Personal Information Complaint and Consultation Desk” listed at the end.
（2）Documents required for requests for disclosure, etc.:
Please send the following items to the Company’s “Personal Information Complaint and Consultation Desk”:
- ⅰ.Application form for disclosure, etc.:
  We have a “Disclosure Application Form” available; please contact us.
- ⅱ.Identity verification documents:
  Driver’s license, passport, health insurance card, residence card, My Number card (please redact information on your place of origin).
  If an agent is requesting on behalf of the individual, verification of the agent’s identity and authorization is required.
  Documents proving the authority of voluntary agents include a power of attorney.
  Documents proving the authority of statutory agents include a family register, extract, or certificate from a family court.
- ⅲ.Fees:
  For notification of purpose of use and disclosure of retained personal data, a fee of 1,000 yen per request will be charged.
  Please include a postal money order for 1,000 yen with the above documents.

３．Measures Taken for the Safe Management of Retained Personal Data

The Company takes the following safety management measures to protect retained personal data. For further details on safety management measures, please contact the Personal Information Inquiry Desk.

（1）Formulation of Basic Policy
- A basic policy has been formulated to ensure the proper handling of personal data.
（2）Development of Rules for Handling Personal Data
- Rules for handling personal data have been developed to prevent leaks and ensure the safety management of personal data.
（3） Organizational Safety Management Measures
- A person responsible for the handling of personal data has been appointed, and a reporting system has been established for cases of legal or rule violations.
- The scope of personal data handled by employees has been clarified.
- Regular self-inspections and external audits are conducted to confirm the handling of personal data.
- Measures are taken to understand and review the handling of personal data and improve the personal information protection system.
（4）Human Safety Management Measures
- Awareness and education on the importance of personal information protection are provided to employees.
- Confidentiality agreements are obtained from employees handling personal data.
（5）Physical Safety Management Measures
- Access control is enforced for areas handling personal data.
- Measures are taken to prevent theft, loss, or misuse of equipment, documents, and electronic media handling personal data.
（6）Technical Safety Management Measures
- Access control is implemented to limit the range of personal data databases handled.
- Identification and authentication of employees using information systems handling personal data are carried out.
- Systems are in place to protect information systems from unauthorized access or malicious software.
（7）Understanding External Environment
- The system of personal information protection in foreign countries is understood, and appropriate safety management measures are taken.

LeIN ,Inc.
Address: 1st Floor, Yusen Building, 2-3-2 Marunouchi, Chiyoda-ku, Tokyo
CEO: Yuka Ashikawa

Personal Information Complaint and Consultation Desk
LeIN ,Inc.
Personal Information Protection Manager: Yuka Ashikawa
Tel: 03-5533-8528
The Company is not currently a subject business operator of any certified personal information protection organization.

Basic Information Security Policy

Established: June 1, 2022
Yuka Ashikawa
CEO
LeIN ,Inc.

LeIN ,Inc.(hereinafter referred to as “the Company”) protects all information assets handled by the Company from threats such as accidents,
disasters, and crimes. To meet the trust of our customers and society, we engage in information security activities company-wide based on the
following policy.

（1）Responsibility of Management
The Company will strive to improve and enhance information security continuously under the leadership of management.
（2）Development of Internal Systems
The Company will establish an organization to maintain and improve information security and formalize information security measures as internal
rules.
（3）Employee Efforts
The Company’s employees will acquire the necessary knowledge and skills for information security and ensure reliable information security practices.
（4）Compliance with Legal and Contractual Requirements
The Company will comply with laws, regulations, standards, and contractual obligations related to information security and meet customer
expectations.
（5）Response to Violations and Accidents
The Company will respond appropriately to violations of laws, contracts, and accidents related to information security and strive to prevent
recurrence.

The Company is certified as a PrivacyMark licensee. PrivacyMark System is a system set up to assess private enterprises that take appropriate measures to protect personal information and allows the use of the PrivacyMark in business activities.
The Company has declared two stars in the “SECURITY ACTION” initiative conducted by the Information-Technology Promotion Agency, Japan (IPA). We will continue to protect the information assets of our customers and business partners from various threats and implement safe and appropriate information security measures to ensure proper safety management.